Construction
Win more bids. Cut job-cost lag. Get paid faster.
Your project managers and office team should not be spending nights chasing invoices, rebuilding WIP reports, formatting proposals, checking subcontractor documents, or digging through old project files for one answer.
MVP.dev builds AI automation systems for construction companies that plug into the tools you already use, including Procore, Autodesk Construction Cloud, PlanGrid, Bluebeam, Buildertrend, CoConstruct, Sage 100 Contractor, Sage 300 CRE, Viewpoint Vista, Foundation, CMiC, QuickBooks Online, Knowify, Raken, BuildingConnected, STACK, and HeavyJob.
We help construction teams move faster on bids, clean up job-cost coding, reduce payment risk, and give owners better visibility into margin before the project is already off track.
Production-ready in 3 to 4 weeks.
Get a Workflow Fit Assessment See the Construction Automation DemosBuilt for contractors with plenty of work, but too much of it stuck in the office
This is for general contractors, specialty contractors, remodelers, commercial builders, trade contractors, and construction service companies that are growing but still depend on manual admin work to keep projects moving.
You are likely a strong fit if:
- Your estimators lose hours assembling bid packages and follow-ups by hand
- Project managers still chase invoice details, change order status, and subcontractor paperwork manually
- Job-cost reports lag behind the actual work in the field
- Pay applications, vendor approvals, and PO checks still depend on email threads and spreadsheets
- Your company uses Procore, Buildertrend, Sage, Viewpoint, Foundation, QuickBooks, or a similar construction stack
- You want automation inside your current workflow, not a disruptive software migration
If your backlog is healthy but your margins depend on manual tracking, delayed reporting, and heroic PM effort, there is almost certainly time and money leaking inside the workflow.
The fastest wins we usually find
Bid packages and proposal follow-up
Good estimators should not lose half a day turning project notes, scope details, and company boilerplate into a polished proposal.
We build proposal workflows that gather project details, research the opportunity, pull approved company language, draft the cover letter, assemble the proposal structure, and prepare follow-up notes for your team to review.
The goal is simple:
- Faster proposal assembly
- Consistent scope language
- Cleaner owner-facing documents
- Follow-ups that do not get forgotten
For many contractors, this can cut proposal prep from 3 to 5 hours per opportunity to under 60 minutes for standard bid packages, while keeping final review with the estimator or owner.
See the Proposal Builder Demo →Job-costed invoice review
Invoices do not just need to be paid. They need to hit the right job, cost code, phase, and approval path.
We build invoice workflows that read vendor bills, match vendors, compare against job records or POs, suggest job-cost coding, assign confidence scores, and route only exceptions to the right reviewer.
Your team gets a cleaner queue:
- Common invoices coded to the right job
- Low-confidence items sent to review
- Approval decisions logged
- Nothing posted silently below the confidence threshold
A small construction office can often recover 8 to 12 admin hours per week from invoice coding and routing alone. Larger contractors with high AP volume may see a 20 to 30 percent reduction in manual invoice review time.
See the Invoice Coding Demo →Subcontractor and vendor checks before payment
Late payments hurt relationships. Paying the wrong amount, the wrong vendor, or the wrong draw hurts cash.
We build payment diligence workflows that check vendor history, contract or PO match, lien waiver status, insurance documents, change order context, and unusual pricing before money leaves the account.
Your approver sees a short memo:
- Is this vendor known?
- Does the amount match the contract, PO, or approved change?
- Are required documents missing?
- Should this be approved, reviewed, or escalated?
This turns payment review from a last-minute email scramble into a repeatable control that can reduce missed documentation, duplicate payments, and avoidable approval delays.
See the Payment Diligence Demo →Project margin visibility without spreadsheet rebuilding
By the time a WIP report is manually rebuilt, the job may already be drifting.
We build project dashboards that pull from your construction management, accounting, CRM, and field systems to show job margin, committed cost, pending change orders, AR exposure, and at-risk projects in one view.
Each weekly update can show:
- Which jobs changed
- Where margin is tightening
- Which change orders need action
- Which invoices or pay apps are aging
- What the owner or PM should do next
The goal is not prettier reporting. The goal is catching margin leaks while the team can still act, not after the project closeout meeting.
See the Executive Dashboard Demo →Your current tools stay in place
We build the workflow layer around your existing construction environment.
Supported and common systems include:
Your project management stays where it is. Your accounting stays where it is. Your field team keeps using the systems they already know.
We add the workflow layer that reads, routes, reviews, summarizes, and writes back when appropriate.
Three focused offers
Bid and Proposal Acceleration System
For contractors losing too much estimating time to proposal assembly, owner follow-up, and repetitive bid admin.
Includes
- Bid workflow mapping
- Opportunity intake review
- Approved language library
- Proposal draft generation
- Estimator review queue
- Follow-up reminders and drafts
- Workflow handoff documentation
Best for
- General contractors
- Specialty contractors
- Remodelers
- Commercial builders with repeat bid workflows
Job-Cost Invoice and Payment Control System
For contractors manually coding invoices, checking POs, routing approvals, or reviewing subcontractor payments through messy email threads.
Includes
- Invoice intake
- Vendor matching
- Job and cost code mapping
- Confidence scoring
- Human review queue
- Approval routing
- Audit logs
- Optional posting back to accounting systems
Best for
- High-volume AP teams
- Multi-project contractors
- Trade contractors with many vendors
- Companies with recurring job-cost cleanup
Project Margin and WIP Visibility System
For owners and operators who need cleaner visibility into job performance before margin problems become permanent.
Includes
- Project KPI dashboards
- AI-generated weekly narratives
- Exception summaries
- Change order and AR alerts
- Recommended action summaries
- Owner or PM review workflow
- Optional executive reporting views
Best for
- Growing contractors
- Multi-project operators
- Companies with delayed WIP reporting
- Owners trying to protect margin and cash flow
Start with one workflow. Prove the ROI. Expand from there.
You do not need a full AI transformation project to get value.
The safest path is to pick one painful workflow, automate it, measure the results, and then expand once the system proves itself.
Most construction companies start with one of these:
- Invoice coding and exception review
- Bid package and proposal assembly
- Subcontractor payment diligence
- Project margin dashboards
- Change order tracking
- Document intake and classification
This keeps the first project focused, measurable, and easier to approve.
Typical engagement range
Most construction automation builds start with a focused pilot.
Starter Workflow Pilot
Best for one high-value workflow
$7,500 to $15,000
Firm Automation Buildout
Best for multiple workflows or multi-project operations
$15,000 to $40,000
Ongoing Optimization and Support
Best for companies that want continuous improvement, reporting, new workflows, and support
$1,500 to $7,500 per month
Final pricing depends on workflow count, system access, project data complexity, approval rules, document volume, compliance needs, and whether the workflow writes back into production systems.
The first step is not a giant commitment. It is a workflow fit assessment that identifies the fastest path to measurable ROI.
What waiting costs
Manual construction workflows do not just waste time. They quietly eat margin.
Every month you delay:
- Estimators spend time formatting proposals instead of pricing work
- Project managers chase paperwork instead of managing the job
- Invoices hit the wrong job or cost code and require cleanup later
- Change orders sit too long before approval
- Owners see margin problems after the field already knows
- Growth requires more admin headcount instead of better operating leverage
If your team is already stretched, automation is not a luxury project. It is how you create capacity without simply adding another coordinator.
How the engagement works
Week 1: Find the highest-value leak
We review your bid process, AP workflow, job-costing flow, payment approval process, reporting process, or project document workflow.
You get:
- Workflow map
- Automation opportunity ranking
- KPI targets
- Fixed-scope recommendation
- Implementation plan
We define success before building anything.
Week 2: Build against your real workflow
We connect to the systems, documents, exports, cost codes, vendor lists, project records, or reporting data needed for the selected workflow.
We build around your actual process, not a generic construction template.
Week 3: Test, tune, and review
We run real historical examples through the workflow in staging. For invoice workflows, this can include 90 days of prior bills so the system can be tested against known job-cost and vendor patterns.
You see:
- Accuracy results
- Exceptions
- Failure cases
- Confidence thresholds
- Review queue behavior
- Estimated time savings
Nothing goes live until the workflow is validated.
Week 4: Deploy, monitor, and support
We deploy the workflow, train the relevant users, monitor initial results, and support the first production cycle.
You get:
- Production workflow
- Dashboard or review queue
- Documentation
- Admin handoff
- 30 days of support
- Recommendations for the next workflow
Most builds are designed to pay back in 6 to 8 weeks of live use, depending on volume, labor cost, workflow scope, and how much owner, PM, estimator, or admin time is recovered.
Built for sensitive project, payroll, and payment workflows
Construction automation has to be controlled, auditable, and safe around financial, project, vendor, and employee data.
Our systems are designed around:
- Least-privilege access
- Encrypted data in transit and at rest
- Human review thresholds
- Audit logs for AI-assisted decisions
- Source-grounded answers
- Client-owned cloud deployment when required
- No silent posting below confidence threshold
- Clear separation by project, entity, role, and approval authority
For companies handling bid confidentiality, certified payroll, lien waiver records, subcontractor insurance, owner contracts, or client-sensitive project data, we design the implementation around your security requirements from the start.
Example outcomes
| Workflow | Before | After |
|---|---|---|
| Bid package assembly | Estimator rebuilds proposal language and follow-up notes manually | Draft package and follow-up prepared for estimator review |
| Invoice job-cost coding | Every bill checked against job, phase, cost code, and approver by hand | Common bills coded, exceptions routed to the right reviewer |
| Subcontractor payment review | POs, waivers, insurance, and change order context checked in email | One-page payment review memo before approval |
| Project margin reporting | Exports, spreadsheets, delayed WIP updates, and manual summaries | Dashboard and owner-ready weekly narrative |
| Change order tracking | Pending changes buried in PM notes, emails, and project files | Flagged items, status summaries, and next-action prompts |
Why MVP.dev
MVP.dev builds AI business operating systems, internal tools, and automation layers for companies that need real operational outcomes, not AI experiments.
You get:
- 25 years of software architecture and delivery experience
- AI automation strategy and implementation under one roof
- Practical systems built around existing workflows
- Human-in-the-loop design where accuracy matters
- Clear KPIs before development starts
- Production-minded delivery, not prototype theater
The goal is not to impress your team with AI.
The goal is to give them time back, reduce operational drag, and help the company protect margin with the people and systems it already has.
Building the operating playbook too?
Our partners at osforyour.business/construction cover the org-design, process, and people side of running a modern construction company. We handle the execution layer that makes it run, so the system they help you design actually delivers the hours and margin back.
Frequently Asked Questions
How much time or money can this save?
It depends on project volume and workflow complexity, but construction companies often find the fastest savings in invoice coding, bid admin, payment review, and reporting. A small office may recover 8 to 15 admin hours per week. Higher-volume contractors can often reduce manual invoice and job-cost review by 20 to 30 percent. Depending on labor cost and volume, that can represent $2,500 to $10,000 per month in recovered capacity or avoided cleanup.
Will this work with our cost codes and job structure?
Yes. The system is built around your actual jobs, phases, cost codes, vendors, approval rules, and historical patterns. For invoice workflows, we can use prior bills and job-cost history to tune recommendations. Items below the confidence threshold go to a human review queue with a short reason.
Will this replace Procore, Buildertrend, Sage, Viewpoint, Foundation, or QuickBooks?
No. The goal is to improve the workflow around your current stack, not force a migration. Your project management stays in your construction system. Your accounting stays in your accounting system. The automation layer reads, routes, summarizes, and writes back only where appropriate and approved.
Can this handle multiple projects, divisions, or entities?
Yes. Each project, division, or entity can have its own cost code structure, vendor list, approval routing, and dashboard. Owners, controllers, and operations leaders can also get a unified review queue across projects.
Is AI making payment or accounting decisions?
No. The system can classify, recommend, summarize, route, and prepare actions, but review thresholds control what happens next. For sensitive workflows like payments, job-cost posting, or contract review, AI-assisted outputs should be treated as recommendations until reviewed or approved by the right person.
Can you work with messy project documents and PDFs?
Usually, yes. Construction workflows often involve invoices, subcontracts, COIs, lien waivers, pay apps, change orders, drawings, specs, and email attachments. We design the intake and review flow around the quality and consistency of your real documents, then define what can be handled confidently and what should stay in human review.
What is the first step?
Start with a workflow fit assessment. We identify the workflow with the highest ROI potential, estimate the time or margin impact, and recommend a focused pilot. You will know what should be built, why it matters, what it should cost, and how success will be measured before committing to a full implementation.
Get the hours and margin back
If your construction company is still relying on manual bid assembly, invoice coding, subcontractor payment checks, or spreadsheet-based project reporting, there is likely a faster way to run the operation.
MVP.dev can help you identify the highest-value workflow, build the automation layer, and deploy it inside your current construction stack.
Get a Workflow Fit Assessment See the Construction Automation Demos