Breweries
Recover production hours. Protect batch margins. Stop losing orders in the inbox.
Your brewers, taproom managers, and office team should not be spending hours re-keying invoices, chasing keg deposits, rebuilding sales reports, answering the same event questions, or reconciling distributor orders by hand.
MVP.dev builds AI automation systems for breweries that plug into the tools you already use, including Ekos, Ollie, Beer30, BrewNinja, OrchestratedBEER, BrewMan, Kegshoe, Arryved, Toast, Square, Shopify, QuickBooks Online, Xero, Sage Intacct, MarginEdge, Craftpeak, BeerMenus, and Untappd for Business.
We help breweries reduce back-office hours, improve margin visibility, respond faster to taproom and wholesale opportunities, and keep production data from living in scattered spreadsheets.
Production-ready in 3 to 4 weeks.
Get a Workflow Fit Assessment See the Breweries Automation DemosBuilt for breweries that are busy, but still running too much on manual follow-up
This is for production breweries, brewpubs, taproom-focused breweries, regional craft breweries, contract brewers, and multi-location operators that need more operating capacity without adding another admin role.
You are likely a strong fit if:
- Your team still codes raw material, freight, packaging, and utility invoices manually
- Batch margins are hard to see until after the beer is already sold
- Wholesale leads, event inquiries, or donation requests sit too long in email
- Taproom staff answer the same questions about hours, menus, events, reservations, and availability every week
- Production, sales, inventory, and accounting data live across Ekos, Ollie, Beer30, Arryved, Toast, QBO, or spreadsheets
- You want better workflows inside your current brewery stack, not a disruptive software migration
If your brewery is growing but the office, sales, and production teams are still held together by manual review, manual routing, and manual reporting, there is likely margin and time trapped inside the workflow.
The fastest wins we usually find
Raw material, freight, and packaging invoice review
Breweries do not need a person touching every malt, hop, can, label, freight, and utility invoice. They need clean coding and fast exception review.
We build invoice workflows that read vendor bills, match suppliers, apply your real cost categories, flag unusual charges, and route low-confidence items to a human before anything is posted.
The goal is simple:
- Common supplier invoices coded consistently
- Freight and packaging costs routed to the right categories
- Exceptions sent to the right manager
- Nothing posted silently below the confidence threshold
For many breweries, this can reduce 8 to 15 hours a week of invoice coding and review to a short exception queue, while improving COGS visibility before month-end.
See the Invoice Coding Demo →Wholesale and event leads that get handled before they go cold
A distributor request, private event inquiry, wedding party, corporate booking, or new account lead can be worth real money. Too many get buried in inboxes.
We build lead routing workflows that capture inquiries from forms, email, voicemail summaries, and spreadsheets, enrich the account, classify urgency, and route the lead to the right person with the next step already drafted.
Your team can see:
- Who is asking
- What they want
- How much revenue may be at stake
- Who should respond
- What the first reply should say
The target is faster response time, fewer missed bookings, and cleaner follow-up. A typical first goal is responding to qualified event and wholesale inquiries in under 5 minutes during business hours.
See the Lead Router Demo →Production, sales, and margin reporting without spreadsheet rebuilding
Your team cannot protect margin if production, taproom sales, wholesale revenue, inventory, and accounting numbers only come together after hours of spreadsheet work.
We build operating dashboards that pull from systems like Ekos, Ollie, Beer30, Arryved, Toast, Shopify, QuickBooks Online, and Xero, then summarize what changed and what needs attention.
Each weekly update can show:
- Batch margin changes
- Taproom versus wholesale performance
- Slow-moving inventory
- Packaging and freight cost movement
- Cash, AP, and receivables pressure
The goal is to replace 4 to 8 hours of weekly report assembly with a dashboard and plain-English operating summary your GM, head brewer, and ownership can actually use.
See the Executive Dashboard Demo →Taproom, club, and customer questions that do not need a manager
Managers should not be pulled into every question about hours, food trucks, events, private bookings, keg sales, beer availability, mug clubs, shipping rules, or donation requests.
We build customer service workflows that answer from approved brewery content, classify requests, draft replies, and escalate anything that needs a human. Every answer can be grounded in your current policies, menus, event rules, and product information.
The system can help with:
- Event and reservation questions
- Beer availability and pickup details
- Donation and sponsorship requests
- Wholesale account questions
- Escalations to a manager when needed
Breweries with steady taproom and event volume can often reduce repetitive email and message handling by 20 to 30 percent while keeping managers focused on service and revenue.
See the Customer Service Agent Demo →Your current tools stay in place
We build the workflow layer around your existing brewery, taproom, accounting, and ecommerce systems.
Supported and common systems include:
Your production system stays where it is. Your POS stays where it is. Your accounting system stays where it is. Your team keeps using the tools they already know.
We add the workflow layer that reads, routes, reviews, summarizes, and writes back when appropriate.
Three focused offers
Brewery Margin Visibility System
For breweries that need faster answers on batch margins, sales mix, inventory, and cash pressure.
Includes
- Production and sales workflow mapping
- Data source review
- POS and accounting data connections
- Batch and product margin views
- Weekly operating dashboards
- Owner-ready summaries
- Workflow handoff documentation
Best for
- Production breweries
- Brewpubs
- Multi-location taprooms
- Breweries with recurring reporting bottlenecks
Invoice and COGS Control System
For breweries losing too much time coding supplier invoices, reviewing freight costs, or tracking packaging and raw material spend.
Includes
- Invoice intake
- Supplier matching
- Cost category mapping
- Confidence scoring
- Human review queue
- Approval routing
- Audit logs
- Optional posting back to accounting systems
Best for
- High-volume supplier invoices
- Breweries with rising COGS
- Teams using QBO, Xero, or Sage Intacct
- Operators that need cleaner month-end numbers
Revenue Capture and Customer Response System
For breweries missing revenue because inquiries, events, wholesale leads, and customer questions are handled too slowly.
Includes
- Inquiry intake
- Lead classification
- Event and wholesale routing
- Drafted replies
- Manager escalation rules
- Response-time dashboard
- Optional CRM or inbox updates
Best for
- Taproom-heavy breweries
- Breweries with private events
- Wholesale sales teams
- Owners trying to capture more revenue from existing demand
Start with one workflow. Prove the ROI. Expand from there.
You do not need a full AI transformation project to get value.
The safest path is to pick one painful workflow, automate it, measure the results, and then expand once the system proves itself.
Most breweries start with one of these:
- Supplier invoice coding and exception review
- Weekly production, sales, and margin reporting
- Wholesale lead routing
- Private event inquiry follow-up
- Taproom customer service replies
- Keg, deposit, and inventory reconciliation
This keeps the first project focused, measurable, and easier to approve.
Typical engagement range
Most brewery automation builds start with a focused pilot.
Starter Workflow Pilot
Best for one high-value workflow
$7,500 to $15,000
Brewery Automation Buildout
Best for multiple workflows or multi-location operations
$15,000 to $40,000
Ongoing Optimization and Support
Best for breweries that want continuous improvement, reporting, new workflows, and support
$1,500 to $7,500 per month
Final pricing depends on workflow count, system access, data quality, approval rules, reporting needs, and whether the workflow writes back into production, POS, CRM, or accounting systems.
The first step is not a giant commitment. It is a workflow fit assessment that identifies the fastest path to measurable ROI.
What waiting costs
Manual brewery workflows do not just waste time. They quietly drain margin and slow down revenue capture.
Every month you delay:
- Managers spend time on repetitive admin instead of sales, service, and production planning
- Invoices get coded late, which delays clean COGS visibility
- Batch margin issues show up after the beer is already packaged or sold
- Wholesale and event leads wait too long for a response
- Taproom staff keep answering the same questions manually
- Growth requires more admin labor instead of better operating leverage
If your brewery is already stretched, automation is not a luxury project. It is how you create capacity without simply adding another person to the back office.
How the engagement works
Week 1: Find the highest-value leak
We review your production reporting, supplier invoice workflow, taproom inquiry flow, wholesale follow-up, event booking process, or inventory reconciliation process.
You get:
- Workflow map
- Automation opportunity ranking
- KPI targets
- Fixed-scope recommendation
- Implementation plan
We define success before building anything.
Week 2: Build against your real workflow
We connect to the systems, exports, inboxes, vendor lists, sales data, production reports, POS data, or accounting records needed for the selected workflow.
We build around your actual brewery operation, not a generic template.
Week 3: Test, tune, and review
We run real historical examples through the workflow in staging. For invoice workflows, this can include 90 days of prior supplier bills. For lead routing, it can include past event, wholesale, and taproom inquiries.
You see:
- Accuracy results
- Exceptions
- Failure cases
- Confidence thresholds
- Review queue behavior
- Estimated time savings
Nothing goes live until the workflow is validated.
Week 4: Deploy, monitor, and support
We deploy the workflow, train the relevant users, monitor initial results, and support the first production cycle.
You get:
- Production workflow
- Dashboard or review queue
- Documentation
- Admin handoff
- 30 days of support
- Recommendations for the next workflow
Most builds are designed to pay back in 6 to 8 weeks of live use, depending on volume, labor cost, workflow scope, and how much manager, brewer, sales, or admin time is recovered.
Built for brewery operating data, payments, and controlled workflows
Brewery automation has to be controlled, auditable, and practical for real operations.
Our systems are designed around:
- Least-privilege access
- Encrypted data in transit and at rest
- Human review thresholds
- Audit logs for AI-assisted decisions
- Role-based access for owners, managers, brewers, sales, and admin users
- PCI-aware handling for payment-adjacent workflows
- Support for TTB, state alcohol reporting, and internal recordkeeping workflows
- No silent posting or external response below the approved confidence threshold
For breweries with PCI, TTB recordkeeping, state alcohol compliance, distributor confidentiality, or ownership reporting concerns, we design the implementation around your requirements from the start.
Example outcomes
| Workflow | Before | After |
|---|---|---|
| Supplier invoice coding | Malt, hops, packaging, freight, and utility invoices reviewed manually | Common invoices coded automatically, exceptions sent to review |
| Wholesale and event inquiries | Leads sit in email until someone has time to respond | Qualified inquiries routed with a drafted reply and next step |
| Production and margin reporting | Exports from brewery software, POS, and accounting rebuilt in spreadsheets | Weekly dashboard with owner-ready margin and sales narrative |
| Taproom customer questions | Managers answer repeat questions about hours, events, beer availability, and policies | Approved answers drafted or sent, with escalations when needed |
| Keg and deposit reconciliation | Keg status, deposits, and credits checked across spreadsheets and emails | Exception queue highlights missing returns, deposit issues, and account follow-up |
Why MVP.dev
MVP.dev builds AI business operating systems, internal tools, and automation layers for companies that need real operational outcomes, not AI experiments.
You get:
- 25 years of software architecture and delivery experience
- AI automation strategy and implementation under one roof
- Practical systems built around existing workflows
- Human-in-the-loop design where accuracy matters
- Clear KPIs before development starts
- Production-minded delivery, not prototype theater
The goal is not to impress your team with AI.
The goal is to give them time back, reduce operating drag, protect margin, and help the brewery produce more value with the people and systems it already has.
Building the operating playbook too?
Our partners at osforyour.business/breweries cover the org-design, process, and people side of running a modern brewery. We handle the execution layer that makes it run, so the system they help you design actually delivers the hours and margin back.
Frequently Asked Questions
How much time or money can this save a brewery?
It depends on volume, but the fastest savings usually come from invoice review, reporting, customer response, and lead follow-up. A small production brewery may recover 8 to 15 admin hours per week from invoice coding and report assembly alone. Breweries with steady events or wholesale inquiries may also capture 2 to 5 additional bookings or qualified orders per month by responding faster. During Week 1, we define the target KPIs before anything is built.
Will this work with Ekos, Ollie, Beer30, Arryved, Toast, or QuickBooks?
Yes. We build around the systems you already use. Depending on access, that can include direct integrations, approved APIs, exports, email parsing, file drops, dashboards, or controlled write-backs. The goal is to improve the workflow around your current brewery stack, not force a migration.
Will this replace our brewery management software or POS?
No. Your production system stays in place. Your POS stays in place. Your accounting system stays in place. We add the workflow layer that reads, routes, summarizes, reviews, and writes back only where appropriate and approved.
Can this help with batch margins and COGS?
Yes. We can connect production, ingredient, packaging, freight, POS, wholesale, and accounting data to make margin movement easier to see. The system will not fix bad source data by magic, but it can reduce the spreadsheet work and make exceptions visible sooner.
Can this respond to customers automatically?
It can draft or send approved replies for common questions, depending on your comfort level and the workflow. For sensitive questions, event pricing, complaints, donations, refunds, or wholesale issues, the system can escalate to a human with context and a suggested reply.
Is AI making financial or compliance decisions?
No. The system can classify, recommend, summarize, route, and prepare actions, but review thresholds control what happens next. For accounting, compliance, payment, or external customer-facing workflows, AI-assisted outputs should be treated as recommendations until reviewed or approved by the right person.
What is the first step?
Start with a workflow fit assessment. We identify the workflow with the highest ROI potential, estimate the time or revenue impact, and recommend a focused pilot. You will know what should be built, why it matters, what it should cost, and how success will be measured before committing to a full implementation.
Get the hours, margin, and missed revenue back
If your brewery is still relying on manual invoice coding, spreadsheet reporting, slow inquiry follow-up, or manager-dependent customer replies, there is likely a faster way to run the operation.
MVP.dev can help you identify the highest-value workflow, build the automation layer, and deploy it inside your current brewery stack.
Get a Workflow Fit Assessment See the Breweries Automation Demos